For the smooth running of semester system, the college will arrange an orientation program for newly admitted students one day prior to the start of regular classes. Respective Head of Departments (HODs) and Departmental Coordinators will deal course related issues of students while exam related information and issues are the domain of Controller of Examinations.
The College is affiliated with the University of the Punjab. The Semester Rules and Regulations for BS (Hons.) Program will be obeyed according to the rules and regulations present on the PU website. Some key rules and regulations are given in the following for the knowledge of the students:
Total Period of Study
The total duration of a Bachelor’s (BS) Program is four years. Each academic year is consisted of two semesters. In case of valid reasons, the period of study may be extended for two additional years (i.e., four semesters). The students who do not complete studies within the stated period will have their names struck off from the rolls of the college. The students who have been given the right to extend the duration of study for additional two years must register and pay tuition fee for these years.
Schedule of Semesters
There will be two semesters in an academic year: Fall Semester and Spring Semester. Each semester will be of 17 working weeks - 16 weeks for teaching and one week for Mid Semester Examinations. Final Examinations will be conducted by University of the Punjab at the end of each semester. Schedule (Date Sheet) of final examinations will be issued by Controller of Examinations, University of the Punjab.
Credits Requirements for a Degree Program
The students must know about the credit requirements for a Degree program explained below:
- A minimum 124 - 136 credit hours are required for the 4-Years degree programs and the said credits will normally be earned in eight semesters
- The minimum number of credit hours in a course will be governed by the curriculum/syllabi and roadmap provided by University of the Punjab
- A course may range from one credit hour to four credit hours
- One (01) credit hour stands for at least one-hour class contact per week per semester. For practical/laboratory work, 03 hours will be considered equivalent to one credit hour
- Six (06) credit hours’ research project (dissertation)/project report/internship/special paper will be offered in the Fourth Year
- The aforementioned clauses are dictated by the HEC curricula for the relevant degree programs
Class Attendance
The rules regarding class attendance are stated below:
- A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final examination
- In case the student remains absent from the class for seven consecutive days without leave, his/her name will be removed from the rolls
- Students having less than 75% class attendance in a particular course will be required to repeat the course in the same semester next year. Names of such students will be reported by the college to University of the Punjab and these students shall not be allowed to appear in the final examinations
Course Evaluation, Course Grade, and Grade Distribution
Students will be evaluated on the basis of two examinations, called Mid Semester Examination and Final Examination. Homework, Quizzes, Assignments, Presentations, etc. are also included in the evaluation instruments and their percentage for a grade is given below:
| Evaluation Instrument | Percentage Weight | |
| Quizzes, Homework, Assignments, Presentations, etc. (in each Semester) | 15% | |
| Mid Semester Examination (Mid-Term) | 25% | |
| Final Examination | 60% | |
| Total | 100% |
Evaluation System
The key details about evaluation are listed in the following:
- The course teacher is responsible for the evaluation of work/performance of the students of his class and for the award of grades to them on the basis of such evaluation
- The number and nature of tests and assignments depend on the nature of the course. To pass a course, a student must obtain 50% marks (i.e., 'D' grade) cumulative in Mid Semester Examination, Sessional Work, and Final Examination
- There will be no choice in questions in the Mid Semester and Final Examination papers.
- The scripts of each activity, i.e., Mid Semester Examination, Homework, Quiz etc. will be shown to the students by the concerned teachers within one week, taken back immediately in accordance with the announced schedule along with the examination schedule
- In case a student is not satisfied with his/her award even after checking his/her answer book or clarification from the teacher, he/she may make written complaint to Chairman/Principal within two weeks of at the end of Mid Semester Examinations week. The Chairman/Principal will refer his/her case to the Examination Committee of the Department/College
- The Mid Semester Examinations will be conducted after eight weeks of the commencement of the semester. The Final Examination will be conducted according to the schedule (i.e., date sheet) announced by University of the Punjab
The duration of the examinations is given in the table below:
| Exam Type | Duration | |
| Mid Semester Examination | One (01) Hour | |
| Final Semester Examination | Two (02) Hours | |
| Practical Examination (where applicable) | Two- Three (02 - 03) Hours |
The Final term Examination (60 Marks, to be taken by University) pattern from the next session will be as follows:
| Details | Marks | |
| Multiple Choice Questions | 10 | |
| Questions with Short Answers | 20 | |
| Questions with Detailed Answers | 30 | |
| Total | 60 |
Grading System
The important facts about the grading are:
- Letter grading should only be used for representing the individual courses and not for semester GPA or CGPA
- Equivalence in numerical grades, letter grades and grade points is tabulated below:
| Percent Marks | Evaluation Instrument | Percentage | ||
| 85 and Above | A | 4.00 | ||
| 80 - 84 | A- | 3.70 | ||
| 75 - 79 | B+ | 3.30 | ||
| 70 - 74 | B | 3.00 | ||
| 65 - 69 | B- | 2.70 | ||
| 61 - 64 | C+ | 2.30 | ||
| 58 - 60 | C | 2.00 | ||
| 55 - 57 | C- | 1.70 | ||
| 50 - 54 | D | 1.00 | ||
| Below 50 | F | 0.00 | ||
| Withdrawal | W | -- |
- Maximum possible Grade Point Average is 4.00
- Minimum Cumulative Grade Point Average for obtaining/passing a 4-Years BS Degree is 2.00
Calculation of Grade Point Average (GPA) for a Semester
In order to calculate the GPA, multiply Grade Point with the Credit Hours in each course to obtain total grade points, add up to Cumulative Grade Points and divide by the Total Number of Credit Hours to get the GPA for the Semester.
Calculation of Semester Grade Point Average
Calculation of Cumulative Grade Point Average will only be made when a candidate has passed all the courses required for the award of degree.
Promotion Rules
Promotion Rules are listed in the following:
- A student must obtain a minimum Cumulative Grade Point Average (CGPA) of 2.00 at the end of each semester for promotion to the next semester
- In case a student is able to obtain GPA of 1.70 or more but less than 2.00 except first semester where GPA of 1.50 or more but less than 2.0, he/she will be promoted to the next Semester on probation (1st Probation). If the student does not achieve the desired CGPA of 2.0 but obtains CGPA greater than or equal to 1.7, will go to 2nd (Last Probation). The candidate, who fails to secure 1.50 GPA in the first semester or 1.70 CGPA in a subsequent semester, will stand automatically dropped from the College Rolls
- A student will have the right to avail probation twice in the following semesters
- A student has to obtain CGPA 2.00 in the last semester of each program for the award of the degree
- In the third, fifth, seventh, and ninth (where applicable) semesters, a student will be required to repeat those courses of the first, third, fifth and seventh semesters, respectively, in which he/she had failed
- In the fourth, sixth, eighth and tenth (where applicable) semesters, a student will be required to repeat those courses of the second, fourth, sixth and eighth semesters, respectively, in which he/she had failed
- If a student gets a D grade, he/she can repeat the course when offered to improve his/her grade.
- A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA less than 2.00 but not less than 1.90 at the end of the 8th Semester may be allowed to repeat 12 credit hour courses in which he/she had obtained the lowest grades. In order to improve the CGPA so as to obtain the minimum of 2.00 CGPA, failing which he/she shall not be awarded degree and removed from the College Rolls
- In case a student repeats the course(s) for the improvement of grades which he/she has already taken, the better of the two grades of the course(s) will be counted for CGPA calculations
Probation
The promotion of a student on probation will be allowed twice in all Degree programs. If a student in the first semester obtains CGPA less than 2.0 and greater than or equal to 1.5, he/she will be considered on probation. In the subsequent semesters (i.e., second semester onwards), the student will be considered on probation if he/she scores CGPA less than 2.0, and greater than or equal to 1.70. In case student does not achieve the minimum desired CGPA of 2.0 in any semester after availing probation twice, he/she will be dropped from the College Rolls and cannot be re-admitted by the same institution under any circumstances.
Unfair Means Cases
The Teacher-in-Charge will report unfair means cases in quizzes and Mid Semester examinations to the Principal who will forward these cases to College Examination Committee within one week for necessary action as under:
- Any candidate detected in giving or receiving assistance, or found guilty of copying from any paper, book or note, or allowing any other candidate to copy his answer book, or using, or attempting to use these or any other unfair means, will be dropped from the program not exceeding two semesters
- UMCs in the final examinations will be handled by the office of the Controller of Examinations, University of the Punjab, as per University rules
Re-Take Examination
If a student fails in a course, he/she will be provided two chances to pass a course by registering for the course again in the same semester of the subsequent years. If a student fails to pass the course after availing these two chances, he/she will be dropped from the College Rolls.
Freezing of a Semester
In case of a valid reason a student may freeze his/her studies maximum for one year (two semesters) subject to the permission of Chairperson/Principal of the concerned Department/College. The student will rejoin the same semester in the following year. However, freezing in 1st Semester is not allowed.
Cancellation of Admission
If a student fails to attend any lecture during the first four weeks of the commencement of the semester as per announced schedule, his/her admission stands cancelled automatically without any notice.
Re-Mid Exam
If a student fails in the regular Mid-Semester Exam, he/she should apply to the respective HODs for a re-sit in Mid-Semester Exam which can only be held within 7 days of the completion of regular Mid-Semester Exams and an intimation in this regard should be sent to the Controller Examinations of the college immediately without any delay.
Exit
Students who have completed/passed a minimum of 2 years/4 semesters of studies, if desire, can apply to seek an Exit on medical/emergency grounds by submitting an application asking for Relieve from the College Rolls and requesting for an Exit from the University of the Punjab. College Administration will decide upon these applications.